Skuteczne zarządzanie spotkaniem

Leading a meeting is not as difficult as it might seem. If you follow a few simple guidelines, you can master the art of conducting meetings easily. If you're in charge of a meeting, the first step is to prepare a good agenda and adhere to it during the meeting. As the chairperson, you should be a good timekeeper, so remember to start the meeting on time, without waiting for latecomers. You should also appoint a minute-taker who will take the minutes and make sure that all action points, together with deadlines, priority levels and people responsible for their execution are written down. Before you actually kick off the meeting, it's advisable to get everyone's attention or conduct a roll call. Then you can introduce the overall objective, which provides direction for the meeting, and ask the first speaker to open the discussion. Each agenda item should be introduced by mentioning who will speak and what will be discussed. As the leader, it is your responsibility to keep the meeting on track and make sure that there aren't too many digressions and people don't wander off the point. It's your job to steer the meeting tactfully in the right direction. You should, however, make sure that each participant has the chance to make their point. If there is a problematic issue that cannot be resolved within the set time limit, you should table such a topic until the following meeting. Before you wrap the meeting up, it's useful to sum it up by reviewing all of the action items. Once the objective has been accomplished, adjourn the meeting. Try to always finish on time or earlier than planned.